Storing and Protecting Prepared Flip Charts
You spend a lot of time and effort in creating flip charts to support your training sessions and presentations. It just makes sense that you should give thought to how to store and protect them between uses. This consideration falls under the category of planning and design when you are considering what your program will include and the materials that you will need to deliver the session.
There are numerous ways to store your flip chart pads so they are protected from damage while not being used for a presentation. The biggest challenge most people find is where to put the storage units!
Some commercial ideas for storage that can be found in office, teacher, and graphic art supply stores. Since these storage units are often used to hold artwork and drafting blueprints or maps, stores that sell products related to those industries are also possible sources to get your storage units.
Storing and Protecting Prepared Flip Charts by The Creative Trainer – Robert W. Lucas, Awarding Winning Brain-Based Adult Training Author
Some common storage types include:
You can purchase large flat file cabinets specifically made for storage in commercial art departments or for storage of architectural blueprints or maps. These come in metal, plastic, pressed wood, and heavy-duty cardboard.
Mobile or Wallhanging pad unit
An effective means of storing prepared pads vertically is to hang them on a commercially available hanging unit. There are two types – one is attached to a wall while the other is a mobile, frame unit with wheels. The pads simply drape across moveable “arms” similar to trouser hangers found in many men’s clothing stores or home clothes closets.
Compartmentalized cardboard storage boxes
These commercially produced products are a space-saving way to store rolled flipchart pads or loose pages and charts. You can store your charts in cardboard shipping canisters for added protection, then insert them into the storage unit, or roll them into approximately a four-inch roll. If stored without a canister, put a rubber band at either end of the pad to keep them securely rolled. This will also help prevent damage when placing them into or removing them from the storage unit.
For easy identification, write the name of the course for which the flip chart is used on the cardboard backings of each pad so that it can be read without unrolling them. An alternative for identifying loose pages is to number each storage compartment, then create a wall-mounted diagram that shows what charts are stored in each compartment.
For additional ideas on how to make, use, carry and store flip charts, get a copy of The Big Book of Flip Charts: A Comprehensive Guide for Presenters, Trainers and Team Facilitators.
Learn All About Robert W. ‘Bob’ Lucas Now and Understand Why He is an Authority in the Creative Training Skills Industry
Robert W. ‘Bob’ Lucas has been a trainer, presenter, customer service expert, and adult educator for over four decades. He has written hundreds of articles on training, writing, self-publishing, and workplace learning skills and issues. He is also an award-winning author. Robert W. Lucas has written thirty-seven books. The book topics included: writing, relationships, customer service, brain-based learning, and creative training strategies, interpersonal communication, diversity, and supervisory skills. Additionally, he has contributed articles, chapters, and activities to eighteen compilation books. Mr. Lucas is retired from the U.S. Marine Corps in 1991 after twenty-two years of active and reserve service.